Guide To Add Or Remove The Line numbers In MS Word Document!

The word for Microsoft 365 Word is capable of counting the lines of a document and showing the acceptable range beside every line of text. This can be helpful once you are compelled to confer with specific lines during a document, like a script or a legal contract.

By default, Word numbers each line in a document (except those in tables, footnotes, endnotes, text boxes, and headers and footers). However, you can opt for that line numbers to show. For instance, you can show line numbers altogether or a part of the document. Otherwise, you can show line numbers at intervals, like each tenth line (10, 20, 30, and so on).

Newer versions: What does one wish to do?

Adding line numbers to word document

You can add line numbers to all or a part of a document. To look at line numbers, you need to be in the ‘Print Layout view’ (click the View tab to check).

Notes: A table is counted as one single line.

A figure is also counted as a single line.

A text box is counted to be a single line if it is positioned inline with the text on the page. If the text on the page wraps around the text box, the lines of text on the page are counted. Lines of text within a text box are not counted.

Add line numbers to a Microsoft Word Document

On the Layout tab, in the Page Setup group, click ‘Line Numbers’.

Note: If your document is split into sections and you wish to feature line numbers to the complete document, you initially need to choose the document. Click ‘Select in the Editing group’ on the Home tab, and then click on ‘Select All’ or press CTRL+A.

Do any one of the following:

  1. To range consecutively throughout the document, click on ‘Continuous’.
  2. To start with number one on every page, click ‘Restart every Page’.
  3. To start with number one after every section break, click ‘Restart every Section’.

For a lot of advanced lines listing choices, like listing at totally different intervals, 

  1. Click Line listing choices, and then click ‘Line Numbers’ on the Layout tab.
  2. Add line numbers to one or multiple sections.
  3. Click on a section or choose multiple sections.
  4. On the Layout tab, in the Page Setup group, click Line Numbers.
  5. Click Line listing choices, and then click on the Layout tab.
  6. In the ‘Apply to’ list, click on ‘Selected sections’.
  7. Click on ‘Line Numbers’.
  8. Select the ‘Add line numbering’ check box, and then choose the choices that you simply wish.

Remove line numbers

You can remove line numbers from the complete document, from a section, or a paragraph.

Click within the document, or click within the section or paragraph from which you wish to get rid of line numbers. If you wish to get rid of line numbers from multiple sections, choose the sections.

On the Layout tab, in the Page Setup group, click Line Numbers.

Do one amongst the following:

  • To remove line numbers from the complete document or section, click on ‘None’.
  • To remove line numbers from one paragraph, click ‘Suppress for Current Paragraph’.
  • Adding line numbers to word document can assist you to point others to the actual positions inside it, particularly in documents with multiple pages. Here’s the way to quickly add line numbers to a Microsoft Word.
  • These directions ought to work for recent workplace versions (from 2010 onwards). Before you start, note that Word can treat tables and text boxes as if they are on one line, despite however giant they are.

Adding line numbers to a complete document

  • To start adding line numbers, you need to open your Word document. Within the ribbon bar at the topmost, click on the “Layout” tab. From here, click the “Line Numbers” button.
  • A drop-down menu offers many potential choices. To possess line numbers that run through your document incessantly, instead of restarting on every new page, click on the “Continuous” option.
  • To have the line numbers restart on every new page, choose “Restart every Page” instead.
  • Once elite, the line numbers may appear on the left facet of the document page.
  • Line numbers can be only seen within the ‘print ready’ mode. Therefore, if you have got another viewing mode elite, click on the “Print Layout” button within the bottom-right corner of your Word document window.

Adding line numbers to individual sections

It’s doable to separate pages of a Word document into individual sections using section breaks. You can set Word to restart the sequence of line numbers with every new section break.

In your Word document, click the “Layout” tab within the ribbon bar and then click on the “Line Numbers” button. Choose “Restart every Section” from the menu.

If you wish to feature a new section break, click the “Breaks” button. This can be simply on top of the “Line Numbers” button within the “Layout” tab.

From there, click “Continuous” to feature a new section break while not shifting the Word indicator to a replacement page.

A new set of line numbers can begin now beneath the newly-inserted section break.

Removing line numbers

If you would like to remove the line numbers from your document, as a whole or partly, you can conjointly do that from the “Line Numbers” menu (Layout > Line Numbers).

To remove them from your document entirely, click “None” within the “Line Numbers” menu.

If you wish to cover them from a specific paragraph, click on the paragraph then choose “Suppress for Current Paragraph” from the “Line Numbers” menu instead.

This will fully remove the paragraph from the line numbers sequence. The sequence can restart with the subsequent range on the following line directly beneath the paragraph.

Line range information

By default, your line numbers may appear with the constant font, size, and color as given by the default “Line Number” vogue in Word. To change the looks of your line numbers, you ought to modify this text vogue, though Word hides it by default.

  • First, click on the “Home” tab in your ribbon bar. Click the vertical arrow menu button within the lower-right corner of the “Styles” section. This may call an additional pop-up “Styles” menu.
  • From there, click the “Options” button.
  • In the “Select designs to Show” menu, choose “All Styles” before clicking the “OK” button to save lots.
  • You will currently be able to edit the “Line Number” font vogue.
  • In the pop-up “Styles” menu, realize the “Line Number” choice. Click on the aspect menu arrow next to the listing then click on the “Modify” button.
  • In the “Modify Style” menu, edit the information choices for your line range vogue, as applicable.
  • Click “OK” to use the new vogue to your line numbers.
  • Once applied, your new font vogue is applied to all or any of the line numbers in your Word document.

Hope this article has been useful to you.


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